Unit 4 Lessons and Task

LESSON ONE

As you go through the lessons in this unit, you will be asked to perform several activities in Word 2007. It is recommended that you open a copy of Word 2007 and minimize it to the Taskbar. Simply click the icons on the Taskbar to switch back and forth between Word 2007 and this tutorial as you carry out the activities.


Check.gifPrinting a single envelope

How can I print just one envelope?

This was the Number One question submitted by the individuals surveyed for this course relative to mailings. To do so, follow these simple steps:

  1. Click the Mailings tab.
  2. Click Envelopes on the left side of the menu.
  3. When the Envelopes and Labels dialog box opens, click the Envelopes tab.
  4. Type an address in the Delivery address box, if necessary.
  5. Click in the Return address box and type an address, if desired.
  6. Click Print.
  7. If you have supplied a return address, a dialog box opens asking if you wish to save that address as a default.
  8. Click Yes or No, as desired.
  9. Word prints the envelope.

For a more extensive lesson regarding printing envelopes, viewing the following video is highly recommended. You will learn about additional options available for this feature.

WATCH: Printing a single envelope in Word 2007



LESSON TWO

Check.gifCreating a blank page of address labels for typing address label information

  1. Click the Mailings tab.
  2. Click Labels.
  3. When the Envelopes and Labels dialog box appears, click the Options button near the bottom of the box.
  4. In the Label Options dialog box, provide your printer information.
  5. For Label information, click the down arrow on the right side of the Label products box.
  6. In the Product number list, click the product number of your labels.
  7. Click OK.
  8. Click New Document in the Envelopes and Labels dialog box, and a blank document is displayed for label information.
  9. Click the Layout tab on the Ribbon.
  10. Click View Gridlines.
  11. Type the information for the first label.
  12. Press the TAB key to move from label to label.
  13. Repeat Steps 11 and 12 for each label you want to print.
  14. Click the Office Button.
  15. Click Print.



LESSON THREE

Check.gifPrinting a single label

  1. Click the Mailings tab.
  2. Click Labels.
  3. Type the information for the label in the Address box.
  4. If necessary, change the label type as indicated in Lesson Two.
  5. In the Envelope and Labels dialog box, click the Single label option on the left side of the box.
  6. In the Row and Column boxes, type the row and column of the label you want to use on the label sheet.
  7. Click Print.


Right-click on the following link to save a printout of the three instructional lessons above. Be sure to indicate where to save the file on your computer.

DOWNLOAD: Media: Unit_4_Instructional_Lessons.pdf



LESSON FOUR

Check.gifCreating mailing labels and merging the mailing list to labels

Microsoft has produced a series of four videos that provide an excellent tutorial for creating mailing labels and merging them from a file previously created in Excel. In addition, viewers learn how to insert and position a graphic on the labels.

NOTE: The videos may be paused if participants wish to follow along in their own Word 2007 program.


WATCH: Word 2007 Creating Mailing Labels Part 1

WATCH: Word 2007 Creating Mailing Labels Part 2

WATCH: Word 2007 Creating Mailing Labels Part 3

WATCH: Word 2007 Creating Mailing Labels Part 4



LESSON FIVE

Microsoft Office Online offers the following two training courses that step users through the entire Mail Merge process using Mailing tab commands and the Mail Merge Wizard to perform mail merges. The step-by-step courses include both auditory and textual instructions, as well as animated presentations and quizzes.

COURSE 1: Mail Merge I: Use mail merge for mass mailings

COURSE 2: Mail Merge II: Use the Ribbon and perform a complex mail merge



UNIT TASK

Check.gif Download and save the following file on your computer. Then, complete the exercises in the free Mail Merge Tutorial, made available by Lynda F. Johnson of Lynda's Computer Shop. Note that the file has an .exe extension.

This excellent tutorial provides many formatting tips for the creation of a document to be used in mail merge, as well as step-by-step instructions for merging a file into the document.

DOWNLOAD FROM: Free Mail Merge Tutorial for Word 2007



Next: UNIT 5: What if I need more help?


Return to: Moving to Word 2007

Return to: ETAP 623 Spring 2010