Module Two: Google Docs


Google Drive mini-course home | Module One: What is the Cloud? | Module Two: Google Docs | Module Three: Google Slides

Author: Sherri Lattimer


How do I create a new Google Doc?

Click here to watch Google Docs in action.

We are going to begin by making a Google Doc like the one in the video.

Click on New and then Document in the dropdown box. This will open up a new document.

How do I rename my document?

Click on Untitled and start typing a new name for your document. Use your first and last name and “Cloud” as your title ("Sherri Lattimer Cloud" would be my document title).

What should I write?

In this document, we are going to review the previous module by typing questions or comments about what we just learned. Everyone needs to type three questions or comments about "the cloud" from the previous module. This can be anything from questions to concerns or things that you find valuable about the cloud. You will find that using Google Docs is similar to Microsoft Word, except there is no save button because Google Docs is saving everything as you type!!

How do I share my document?

When you are finished, you will share your document with your partner. Sharing your document is easy! Here's a video that details how to share and set sharing preferences. Share with others in Google Drive

While you have your document open: Click Share in the top-right corner.

From your file list in Drive: Select the name of your file and click the share icon at the top .

Under “People” in the sharing box, type your partner's email address. As you start to type their email address, you will notice it will start to finish the email for you because you are in the same organization or have emailed them in the past). You can also search for contacts by typing them into the box.

Choose the type of access you want to give these users by clicking the dropdown arrow to the right of the text box:

Can edit: Users can edit the file or folder and share it with others Can comment: Users can view and add comments to the file or folder, but can’t edit it Can view: Users can see the file or folder but can’t edit or comment on it.

We are going to give "can edit" access for our document.

Click Done. The users will receive an email letting them know you’ve shared the file or folder with them.

How can I collaborate on a document?

Check your email account for an email that says your partner has shared a document with you. Click on the document and open in Google Drive to see the document your partner has created. Read your partner's questions and try to answer them or add input by simply typing on the document.

How can I tell one person's work from another?

In the menu above your document, click on "file" and choose "See revision history" in the drop-down box. This will bring up the revision history to the right of your screen. You will notice group members' names, revision time, and that Google Docs has assigned each of you a font color to easily be able to see who wrote in the document.

Follow-up questions

What are the challenges of using Google Docs?

What types of lessons/activities could be improved by using Google Docs?

What are the benefits of storing documents in one place?

How could sharing documents between student/student and student/teacher benefit the class?

Store your document in your folder

Choose the File menu at the top of your document.

Use the dropdown menu to scroll down to "Move to folder" and select it.

Choose your folder that we created today "Yourname Google Drive Training".

Go on to Module Three: Google Slides


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