Unit 2 Lessons and Task

THE MICROSOFT OFFICE BUTTON

In Word 2007, File options are accessed through the Office Button.


Office Button menu.gif


As you go through the lessons in this unit, you will be asked to perform several activities in Word 2007. It is recommended that you open a copy of Word 2007 and minimize it to the Taskbar. Simply click the icons on the Taskbar to switch back and forth between Word 2007 and this tutorial as you carry out the activities.



LESSON ONE: New Document

Check.gifCreating a New Document

A new file will open automatically when you start Word 2007. To create an additional new file:

  1. Click the Office Button.
  2. On the drop-down menu, click New.
  3. In the new screen that appears, select the option desired; here, select Blank document.
  4. Click Create.


Before going to the next section, type a few sentences in your new document.



LESSON TWO: Save a Document

Check.gifSaving a Document

It is essential to save work created in Word if you plan to use it at a later date. When starting to work in a document, it is recommended you save it as soon as possible and, then, continue to save on a regular basis.

To save the document you just created as a Word 2007 file:

  1. Click the Office Button.
  2. On the drop-down menu, point at (do not click) Save As.
  3. On the pop-out menu, select the desired option for saving your file; here, click on Word Document, the first choice on the menu.
  4. In the dialog box that appears, select the drive and/or folder where the document is to be saved.
  5. In the File name: area of the dialog box, type a name for the document; here, type Practice File No. 1.
  6. Click the Save button.
  7. To be sure that the file has been saved, look at the Title Bar at the top of the screen; the new file name should appear.


Note: There are multiple formats available for saving your files. Word 2007, which adds the extension .docx, is backward compatible; that is, you will be able to open files created in prior versions of the software. Older versions of program, however, will not open files created in Word 2007.

The following videos provide information about the different Save As options included in Word 2007. This information is especially important when files will be used with different versions of Word.

After viewing each video, click the left arrow on your navigation bar to return to this lesson.


WATCH: Compatibility and PDF (Section 1 of 2)

WATCH: Compatibility and PDF (Section 2 of 2)


Check.gifResaving a Document with a New Name and Same Type

To save the file with a new name using the same type as previously:

  1. Click the Office Button.
  2. On the drop-down menu, click Save As.
  3. In the dialog box that appears, select the drive and/or folder where the document is to be saved, if necessary.
  4. In the File name: area of the dialog box, type the new name for the document; here, type Practice File No. 2.
  5. Click the Save button.


Check.gifResaving a Document with the Same Name but Different Type

To do so now:

  1. Click the Office Button.
  2. On the drop-down menu, point at (do not click) Save As.
  3. On the pop-out menu, select the desired option for saving your file; here, click on Word 97-2003 Document, the third choice on the menu.
  4. In the dialog box that appears, select the drive and/or folder where the document is to be saved, if necessary.
  5. In the File name: area of the dialog box, accept the previous name for the document.
  6. Note the Save as Type area has been changed to reflect your new selection.
  7. Click the Save button.


Check.gifUsing the SAVE Selection

Once your file has been saved, you will want to update it frequently to include your changes. To do so:

  1. Click the Office Button.
  2. On the drop-down menu, click Save.


Your file has been updated under the same name and type.

A quick way to save files periodically as you work is to click the Save icon (represented by a floppy disk) on the Quick Access Toolbar, to the right of the Office Button. You will learn more about the Quick Access Toolbar in another lesson.

Alternatively, you may save quickly by pressing CTRL+S (that is, press the Control key and the letter S at the same time).



LESSON THREE: Close/Open a Document

Check.gifClosing a Document

To close a document:

  1. Click the Office Button.
  2. Choose Close on the drop-down menu.

In this case, you have saved your Practice File No. 2 file; so, the document will close automatically. If a document has not been saved at all, or has not been saved recently, Word will ask if you wish to save the document. Click the Yes button to keep the work you have done and No if it is no longer required. Provide required information as above; e.g., file location and file name.


Check.gifOpening a Saved Document

To open a saved document:

  1. Click the Office Button.
  2. Observe the list of Recent Documents.
  3. If the file has been used recently, it will appear in the list. If so, simply click its name and the file will open; here, you should see Practice File No. 2 at the top of the list.
  4. If the file name does not appear in Recent Documents, click Open on the drop-down menu.
  5. Indicate the location of the file, if necessary, in the dialog box.
  6. Select the file name by clicking on it, or type the name of the file in the File Name box.
  7. Click Open.



LESSON FOUR: Print a Document

Check.gifPrinting a Document

To print a document:

  1. Click the Office Button.
  2. Click Print.
  3. There are three printing options available in Word 2007, as described below.
  4. Select the option you desire.


Print Option

Selecting Print is the same as the option in prior versions of Word. When you choose this option, the print dialog box opens. Here, you can select the printer, the number of copies, and what pages you want to print. Once you have selected your options, click OK, and Word will send the document to the printer.


Quick Print Option

Quick Print will print one copy of the document with the default printing settings. If you have more than one printer set up on your computer, it will print to the one you have marked as default.


Print Preview

Print Preview will display how the document would look if you were to print it on paper. This allows you to check its presentation and layout. To do this, Word zooms out just enough to fit the whole page in its workspace.



LESSON FIVE: Word Options

Check.gifWord Options

One question that has been asked quite frequently regarding the Word 2007 interface is: What happened to the Options command on the Tools menu? In the survey for this course, for instance, every respondent wanted to locate the AutoCorrect options. Microsoft has placed this selection and several other customizable functions under Word Options on the Office Button.


To locate AutoCorrect in Word 2007:

  1. Click the Office Button.
  2. Click Word Options on the lower-right-hand side of the menu.
  3. Click Proofing in the left pane.
  4. Select the AutoCorrect Options button.
  5. Make desired changes.
  6. Click the OK button.


While this lesson is designed to address questions regarding AutoCorrect, it is recommended you explore further within the Word Options menu.



LESSON SIX: Exiting Word 2007

When finished working with Word 2007, it is important to exit the software and close ALL Word documents that are currently open. To do so:

  1. Click the Office Button.
  2. Click the Exit Word button.
  3. If there are any unsaved documents, you will be prompted to save them. Follow any prompts that appear as described above for closing documents.



UNIT TASK

Check.gif Throughout this unit, you have performed several short tasks within the lessons. The link below provides a printout of the lessons for future reference. Before moving to the next section, you may wish to go through the lessons once again until you are fully familiar with them.

To save a copy the file, right-click on the link and select Save Target As. Indicate your desired location for saving to your computer.


DOWNLOAD: Media: Unit 2 Lessons for Microsoft Office Button.pdf



For additional lessons for this Unit, click here:

Next: Unit 2 Extra Lessons


Return to: Moving to Word 2007

Return to: ETAP 623 Spring 2010