UNIT 2: Recommend meeting settings that would work best for their presentations

From KNILT

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In this section we are going to review some of the most common meeting room set ups that meeting planners typically use. These are proven configurations that are used every day.

We will also examine the benefits and drawbacks to each set up. The goal is to provide you with knowledge to provide your customer with a meeting room set up that will be the most effective for their meeting.

UNIT II TASK 1

Below is perhaps the most common set up for meeting rooms.

Theatre Style Set up

Benefits: It is the most space efficient set up. You can maximize your attendance with this arrangement. Everyone will face the presentor and focus attention.

Disadvantages: No area for audience to write down notes. Not comfortable for long meetings

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Classroom or some people will call it school room set up is similar to theatre style seating except that it a table in front of each attendee.

Benefits: This is a better arrangement for all day meetings. The table allows for the participants to take notes or even place a beverage in front of them.

Disadvantages: This will reduce the amount of guest in the meeting by about half of the Theatre Style set up. Or you will need to rent a larger meeting room to accommodate the space requirements. Also, the set up may become so spread out, attendees in the rear my feel left out due to the distance away from the presentor.

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The Boardroom Meeting is also very common. It works well with small groups

Benefits: This set up provides an intimate configuration. It is perfect for people to interact and exchange ideas. It is also very comfortable an works well for all day meetings.

Disadvantages: Is only appropriate for smaller groups. Group over 20 people will be to far away from each other to have effective conversations.

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The Crescent round set up is unique . It is not one of the most popular arrangements but is effective were meetings and a meal are served in the same room.

Benefits: When time is important, you try to be a efficient as possible. This set up will allow you to have a meeting with food and beverage. If you want to try keep your audience captive and focused on work, this is a great option

Disadvantages: Just like the classroom set up, it spreads out the room. You can only place about 6 to 7 people at each table so for larger group it might not be the best choice,


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The Hollow square

Benefits: It is comfortable and allow for exchange of ideas because everyone is facing each other. Good for groups up to 25 people

Disadvantages: Since there is no front of the room, Audio Visual is not able to be placed very well.

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The U-Shape Meeting

Benefits: It is comfortable and allow for exchange of ideas because everyone is facing each other. Good for groups up to 25 people. The largest advantage for this set up over the Hollow Square is that the open space in the front of the room allows the presents to interact with the participants. It also has a front of the room which is conducive for Audio Visual .

Disadvantages: Limit to size of group. Not really effective for group over 25 people

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  • Watch the Saving the Video in Photo Story 3 Tutorial. Click the back button on your browser to return to this page, upon completion, and finish task 6.
  • Save your "How to Grow a Flower" digital story based on the information in the tutorial.
  • Post a question to the Digital Storytelling Discussion Area area if necessary. Click "Return to UNIT II-- CREATING A DIGITAL STORY" from the discussion area. Then from the Unit II main page, click lesson VI to get back to this page when you're done.
  • Help your classmates with any navigational difficulties they may be experiencing in the Digital Storytelling Discussion Area. Again, click "Return to UNIT II-- CREATING A DIGITAL STORY" from the discussion area. Then from the Unit II main page, click lesson VI to get back to this page when you're done and move on to the next lesson.



Proceed to UNIT 3: Understand the client’s budget and offer menus and meal arrangements that fit their needs.